Club By-Laws

Revised April 12, 2025

WOLF RIVER RIDERS ATV/UTV CLUB By-Laws

ARTICLE I. Name

Section 1.1.

The name of this organization shall be Pickerel/Pearson Wolf River Riders ATV/UTV Club.

ARTICLE II. Object & Purpose

Section 2.1.

The PICKEREL/PEARSON WOLF RIVER RIDERS ATV/UTV CLUB aims to provide safe, well-maintained trails in Langlade County, Wisconsin.

Section 2.2.

Our purpose is to promote safe and responsible riding habits while respecting landowners, the environment, surrounding communities, other trail users, and local residents.

Article III. Membership

Section 3.1.

Membership is open to individuals who apply and pay the annual dues set by the club. Applicants must be at least 18 years old. Membership in the organization will be nondiscriminatory, regardless of sex, race, religion, or national origin.

Section 3.2.

Season membership in the club shall consist of the following categories and represent one vote per person:

  1. Single Membership
  2. Family/Household Membership
  3. Associate/Business Membership

Section 3.3.

Membership fee amounts will be determined, reviewed, and voted on annually. Memberships are available yearly or every three years. Family membership shall be the same for two adults and all minor children under 18.

Section 3.4.

The membership term will be active annually, from January 1st to December 31st. Membership in the club may be terminated if it is deemed necessary and harmful to the organization. A majority vote of the members present at a monthly meeting will determine termination. Any member who leaves the club for any reason will not be entitled to a refund.

Section 3.5.

The fiscal year for this organization shall end on the last day of February, concurrently in accordance with the requirements of the organization. This means that the fiscal year will end on the same day every year. The fiscal year will end on February 28, or February 29 in a leap year.

Article IV. Meetings

Section 4.1.

Monthly meetings will be held on the third Saturday from March through October. The location and time will be determined at the previous monthly meeting.

Section 4.2.

Annual April meetings shall be designated for the nomination(s) of an open executive position or board member term. The club shall then meet in May to vote on any executive office and/or board nominations.

Article V. Executive Officers & Board of Directors Responsibilities

Section 5.1.

The Executive Board shall have the ultimate authority for the direction and activities of this organization. The executive board shall not spend more than $2,000 without the approval of its membership. The executive board shall consist of an odd number of persons. The Executive Board shall be composed of the following:

  1. President: The President will provide leadership and direction for the club organization. They will serve as the board's chairman, preside over club meetings, and supervise the activities of the Executive Officers and the Board of Directors. The President will be primarily responsible for the organization's legal and financial affairs, which includes having the authority to spend up to $200.00 without requiring prior executive approval, as deemed necessary and appropriate. In situations that require immediate action, the President will consult with the Executive Officers and take action as directed by a majority of the members.
  2. Vice-President: If the President is absent, unable to act, or refuses to act, the Vice President will take over the duties of the President. While performing these duties, the Vice President will have all the powers of the President and will be subject to the same restrictions.
  3. Secretary: The Secretary shall attend all members' meetings and take accurate minutes of the proceedings, preserving a copy for future reference. The Secretary is responsible for reading the minutes of each meeting and maintaining clear and legible records of both regular and special meetings. Additionally, the Secretary shall provide all required notices as outlined in these bylaws and perform any other duties that the President may assign.
  4. Treasurer: The Treasurer is responsible for maintaining accurate and up-to-date financial records for the organization. This role includes making monthly reports on all financial activities, collecting funds for dues, fundraisers, and donations, and distributing these funds as directed by the organization or its executive officers. Additionally, the Treasurer will manage digital payment platforms to facilitate online club memberships. Furthermore, the Treasurer is tasked with paying expenses in a lawful and timely manner. Financial records must be organized so that they can be audited or provided to the board for audit within 24 hours if necessary. The Treasurer will present a financial report to the Executive Board and members at each meeting.
  5. Trail Bosses 1 and 2: The Trail Bosses will be responsible for keeping members informed about the status of the trails and making recommendations for their improvement and safety. They will communicate with the Executive Board and club members during the monthly meetings. Additional responsibilities include coordinating and leading trail maintenance projects, meeting with local Department of Natural Resources (DNR), law enforcement, or landowners as necessary to ensure the integrity of the club, and managing proper signage and access to trail maps at designated rest stops.
  6. Membership Coordinator: The Membership Coordinator is responsible for receiving and filing all membership applications submitted on paper or online through the club website. They will maintain accurate records of all memberships and send correspondence regarding any changes to membership status or upcoming due dates. Additionally, the Membership Coordinator will provide a monthly update on current membership statistics to the Executive Board and the members.
  7. Media Manager: The Media Manager is responsible for developing and implementing strategies to enhance online presence, build engagement, and promote the club's activities, events, meetings, and elections across various social media platforms or email. This includes taking & posting promotional photos, updating the club's website, creating content for the club's Facebook page, and/or other duties assigned by the President.
  8. 5 (five) Board of Directors: The Board is responsible for setting the organization’s mission, strategy, and goals and ensuring that it complies with legal and ethical standards. The Board will also oversee all operations and procedures of the Executive Officers while maintaining the club's best interests.

Article VI. Elections & Voting

Section 6.1.

All officers and the board of directors shall hold office for two (2) years or until their successors are elected. The number of terms an individual may hold office is not limited.

  1. The President, Treasurer, Trail Boss-1, Media Manager, and two members of the Board of Directors shall be elected in even-numbered years. This shall begin in May 2026 and continue for even years.
  2. The Vice-President, Secretary, Trail Boss-2, three members of the Board of Directors, and Membership Coordinator shall be elected in odd-numbered years. This shall begin in May 2027 and continue for odd years.

Article VII. Dispersing of Funds

Section 7.1.

Checks can be signed by the President, Vice President, or Treasurer, who are shown as authorized signers on bank records. Only the club Treasurer is authorized to transfer funds between club accounts, which must be maintained within the same financial institution.

Article VIII. Amendments

Section 8.1.

To amend, add to, or revise this organization's bylaws, a majority vote of the members present at the annual meeting in April is required. Members must be notified of any proposed changes to the bylaws at least two weeks before the meeting.